Real published price ranges, what drives the bill up as a practice grows, and the flat-vs-per-seat question that matters more than any single price tag.
Almost every scheduling tool falls into one of these — and it matters more than any single number.
The price is tied to how many providers, staff, or calendars are on the account. Common on tools like Acuity Scheduling and Vagaro. Cheap for a solo provider, but the bill climbs — sometimes in steps, sometimes per additional person — as a practice grows.
One price for the whole practice, regardless of how many providers or staff use it. Less common, but means the cost doesn't change whether the practice has two providers or eight. Kenko uses this model.
| Providers | Acuity Scheduling | Vagaro | Kenko |
|---|---|---|---|
| 1 | ~$20/mo (Starter) | ~$30/mo | €49/mo |
| 3 | ~$34/mo (Standard) | ~$50/mo | €49/mo |
| 5 | ~$61/mo (Premium, for BAA) | ~$70/mo | €49/mo |
| 8+ | ~$61/mo, capped near 36 calendars | ~$90/mo, reportedly caps here | €49/mo |
See the full Kenko vs. Acuity and Kenko vs. Vagaro comparisons for feature-by-feature detail, not just price.
A HIPAA BAA can be gated behind the top tier. On some per-seat tools, the Business Associate Agreement required to legally handle patient data is only available on the most expensive plan — which means the "affordable" entry-level price isn't actually usable for a healthcare practice. Check BAA availability before comparing price tags directly; see the full HIPAA-compliant scheduling checklist.
Per-seat pricing rewards staying small. If a practice plans to add providers, a per-seat model means every hire is also a price increase on the scheduling software. That's worth modeling out over a year or two, not just comparing month-one pricing.
Setup and onboarding costs vary. Some tools charge a one-time setup fee or require a sales call before you can see real pricing. Kenko has no setup fee and a self-serve 14-day trial with no credit card required.
€49/month per practice, unlimited doctors and staff accounts, signed BAA included, no setup fee, 14-day free trial.
See pricingIt depends heavily on the pricing model. Per-seat tools typically run $20–$60/month for a solo provider and climb from there as staff and providers are added — often $70–$90+/month for a team of five or more. Flat-rate software prices the same regardless of headcount; Kenko, for example, is €49/month (about $49–53 USD) per practice, unlimited providers.
Per-seat (or per-calendar) pricing charges more as a practice adds providers or staff accounts — the bill grows with the team. Flat, per-practice pricing charges one price regardless of how many providers or staff use it, so the cost stays predictable as the practice grows.
With some vendors, yes — a signed BAA is only available on a top-tier plan, effectively adding cost. Kenko includes a BAA on its one plan at no extra charge.
14-day free trial. No credit card required.
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