Kenko / Multi-provider scheduling / Kenko vs. Vagaro

Kenko vs. Vagaro: which is better for your practice?

Short answer, and it's not a clean win either way: Vagaro prices per staff member, which makes it genuinely cheaper than Kenko for a small team — often by a meaningful margin. Vagaro also includes built-in payments at booking, an online booking widget, and marketing tools that Kenko doesn't have yet. Kenko's flat price becomes the better deal as a practice adds providers, and it's built specifically around a shared, audit-logged, multi-provider calendar rather than a solo booking page with staff added on. Which one is "better" genuinely depends on team size and what you actually need day to day.

Pricing at different team sizes

Illustrative, based on Vagaro's published per-staff pricing (~$30/month base + ~$10/month per added staff member, reportedly free beyond 7 added). Confirm current pricing directly — plans and processing fees vary.
ProvidersVagaro (approx.)Kenko
1~$30/month€49/month
3~$50/month€49/month
5~$70/month€49/month
8+~$90/month (reportedly caps here)€49/month

Vagaro also charges separate payment-processing fees (roughly 2.2–3.5% per transaction) if you use its built-in payments — Kenko doesn't process payments today, so there's no equivalent fee, but there's also no built-in payment collection yet.

Features

VagaroKenko
Multi-provider calendarYesYes
Flat pricing regardless of headcountNo — per staff memberYes
HIPAA BAA availableYesYes
Audit log of record changesNot a stated core featureYes
Online booking widget for clientsYesNot yet built — staff-side booking only today
Payments/deposits at bookingYesNot yet built
Marketing / loyalty toolsYesNot yet built

Choose Vagaro if…

  • You're a small team (roughly 1-4 providers) where per-staff pricing is cheaper
  • You want built-in online booking, payments, and marketing tools today
  • You're in beauty, wellness, or a similar walk-in-friendly business

Choose Kenko if…

  • Your provider count makes flat pricing the better deal
  • You want an audit log and auto session-lock built around compliance
  • You'd rather pay one predictable price as the practice grows

Frequently asked questions

Is Vagaro or Kenko cheaper for a small practice?

For a very small team (1-3 providers), Vagaro is typically cheaper since its per-staff pricing starts low. Kenko's flat price becomes more competitive as a practice grows, since it doesn't increase with headcount.

Does Vagaro offer a HIPAA Business Associate Agreement?

Yes — Vagaro states HIPAA-compliant features including a BAA. Kenko also includes a signed BAA on its one flat plan (see Kenko's HIPAA/BAA page). This isn't a clear differentiator between the two.

Does Vagaro have more built-in features than Kenko?

In some areas, yes — Vagaro includes online booking widgets, payments at booking, and marketing/loyalty tools that Kenko doesn't have yet. If those are priorities today, that's a genuine point in Vagaro's favor.

See how Kenko fits your practice

14-day free trial. No credit card required.

Start your free trial
Also see: Kenko vs. Acuity Scheduling · Full guide to multi-provider scheduling